A chart of accounts for a hotel
Start from a standard hotel chart, then add and rename accounts. Each department's revenue, VAT, cash, bank and the guest ledger map to the account you choose.
- Bank and cash accounts held in the chart
Accounting
Books that write themselves from the front desk, bar and store
Guest bills, sales and supplier purchases are posted to a proper set of books. Your accountant works from the same figures the front desk sees.
Folios posted once
A worklist shows folios not yet posted. Post one or many, and each posts exactly once.
- The trial balance moves the moment you post
Journal vouchers
Enter, review and post balanced journals, attach documents, and reverse a posted journal when needed.
- Approval for large vouchers
The ledger, with drill-down
Filter by account, date or source and follow any line back to the folio or journal it came from.
- Export to CSV
Bank reconciliation
Import a bank statement, match it to the ledger and see the differences. Flutterwave settlements are matched to guest payments.
- A reconciled line cannot be edited without a recorded unreconcile
Statements
Trial balance, income statement, balance sheet and VAT report for any period, with comparison.
- Export to CSV and PDF
Post.Balance.Report.
Folios post once to a proper set of books. The trial balance moves the moment you post, and the statements follow for any period.
Your accountant starts from posted books, not a pile of paper.
Picture for illustration. It does not show a Xenia customer.
Questions
Good to know
Does my accountant need a separate login?
Yes. Give them their own login and a role limited to what an accountant needs.
Can I post the same folio twice?
No. A folio posts once.
Does it handle VAT?
Yes. VAT is charged on bills at your hotel's rate, mapped to its own account, and shown in a VAT report.
See your own hotel in Xenia
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