Items and units
Keep items with their units, categories, reorder levels and cost, and convert between units such as a crate and a bottle.
- Import items from a CSV file
Inventory and store
Stock that matches the sales, with shortages measured
Know what is in each store, what came in, what went out and who moved it. Shortages are measured against what you sold.
Receive, issue and transfer
Receive stock from a supplier with its cost, issue to an outlet on a requisition, and transfer between stores.
- Every movement is recorded with who did it
- Approval for larger issues
Purchase orders and suppliers
Raise a purchase order, receive against it and see what you owe each supplier, which flows into the books.
- Approval above a value you set
Counts and adjustments
Count a store in a session, see the variance, and adjust with a reason. Large adjustments need approval.
Alerts and valuation
Get a low-stock alert when an item reaches its reorder level, see what the stock is worth, and find items that are not moving.
Shortages against sales
When what the sales imply you used differs from what you counted by more than your threshold, Xenia tells you. A wastage log records what was thrown away, why, and who approved it.
Count what is on the shelf. Xenia shows what the sales say should be there.
Picture for illustration. It does not show a Xenia customer.
Questions
Good to know
How is a shortage worked out?
From sales and recipes, Xenia knows how much of an item should have been used. It compares that with what you counted, and flags a difference above your limit.
Can I have more than one store?
Yes. Stock is held per store, and a transfer moves it from one to another, with a record.
See your own hotel in Xenia
Start free for 14 days with no card. Add your rooms, invite your staff, and watch the money in one place.